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General Information
Please read all of the following important information regarding the Fall 2013 Engineering Employment EXPO at the University of Illinois at Urbana-Champaign. It is each company’s responsibility to follow the guidelines as stated below. It is recommended that you print these guidelines as a quick reference.
The contents of this packet are arranged as follows:
I. Contact Information
II. Important Dates
III. Equipment Provided
IV. Daily Itinerary
V. Luncheon
VI. Interview Rooms
VII. Booklet Ads
VIII. Company Info Sessions
IX. Shipping Information
X. Parking
XI. Transportation
XII. Lodging
XIII. Corporate Social
XIV. Cancellations
XV. Billing
XVI. Alumni Reception
All questions concerning the Engineering Employment EXPO should be directed to Ronald Meyer and Rachel Gross (contact information listed below). The Spring and Fall Engineering Employment EXPO are both student-run events; therefore the EXPO Co-Directors will not be available at all hours of the work day (due to classes). Please excuse this inconvenience but understand that your questions and concerns will be answered promptly. (Note: E-mail is the most reliable contact method and will result in the quickest response)
EXPO Co-Directors: Ronald Meyer and Rachel Gross
Cell Phone: (217) 714-0934
Secondary Phone: (217) 244-3828
Fax: (217) 244-4974
E-mail: mailto:engr-expo@ad.uiuc.edu
Registration and Cancellations
April 17th, 2013 Registration Opens September 16, 2013 Late Registration Deadline: Last day to register for Fall 2013 EXPO Note: A late registration fee applies* Note: No refunds will be provided for any cancellation requests received after 5pm CDT September 16th September 23-25, 2013 Engineering Employment EXPO - Fall 2013
September 9, 2013
Registration Deadline
Note: Any registrations received after this date are subject to a late registration fee*
Cancellation Deadline: Last day to cancel registration with full refund
Note: A cancellation fee (50% of registration costs) will be applied to all cancellation requests received after 5pm CDT September 9th
Late Cancellation Deadline: Only 50% of registration costs will be refunded
September 20, 2013
Registration Fee Due
Note: Companies who have not paid by this date will incur a $200 penalty and may lose their reservation
*A $100 per table and $50 per rep late registration fee will be applied to all registrations received after 5pm CDT September 9th.
The cost of attending the fair is $600 per table per day. Companies may purchase up to two tables per day. Two representative may attend the fair for each table purchased. Additional representatives may attend for a cost of $50 per representative.
After completing registration, a confirmation email will be sent highlighting your company's registration details. You will be able to log in to your newly created account and edit information at your convenience.
General Due Dates
|
September 9, 2013 |
Recommended deadline to make hotel reservations |
|
September 9, 2013 |
Company advertisement for the Fall 2013 EXPO booklet due |
|
September 9, 2013 |
Last day to register and guarantee appearance in the Fall 2013 EXPO booklet |
| September 12-22, 2013 |
Packages must arrive during these dates |
| September 20, 2013 |
Registration Fee Due |
|
September 23-25, 2013 |
Engineering Employment EXPO - Fall 2013 |
|
September 24-27, 2013 |
Interview room reservations available |
Each company receives the following:
6'x3' table(s) and 2 chairs per table as well as an electrical outlet at each table. Wireless Internet at the job fair is provided if requested during the registration process.
NOTE: No computing equipment will be provided by the EXPO Committee
|
8:30 am - 10:00 am** |
Registration and Set-up |
Illini Union Rooms A, B, C |
|
10:00 am |
EXPO opens to students |
Illini Union Rooms A, B, C |
|
11:30 am - 1:00 pm |
Lunch |
Illini Union Colonial Room |
|
4:00 pm |
EXPO ends |
Illini Union Rooms A, B, C |
**Company representatives are asked to arrive at least one hour prior to the event on the day of the fair for registration and set up. Registration will be held at the entrance of the Illini Union . The Illini Union is centrally located on Green St., just north of the Main Quad. Please refer to the Transportation Information section for more explicit details.
Lunch will be provided for all company representatives between 11:30 A.M. and 1:30 P.M. It will be served in the Colonial Room on the Illni Union, located on the ground floor. Any committee members and volunteers can answer questions pertaining to lunch during the fair.
Note: The fair will remain open to students throughout the lunch period.
Interview rooms are provided for companies to interview prospective students on campus during the week of EXPO. Interview rooms may be requested during online registration.
- Morning rooms are from 8:30 am - 12 pm
- Afternoon rooms are form 1 pm - 4:30 pm
- Companies are allowed a maximum of 4 interview rooms per time-slot
- Interview rooms are given out based on space availability
- Interview room assignments will be announced one week prior to the EXPO by e-mail
Please direct all questions regarding interview rooms to the attention of Interview Rooms Coordinators at expo-interviews@ec.illinois.edu
VII. Student Booklet Advertisements
Each year the EXPO committee publishes a booklet prior to the event to inform students of the opportunities that will be available to them at EXPO. A description of each company will be included in the student booklet. These descriptions were filled out at the time of registration and will not be edited by the EXPO Committee. You may edit your Company Description in your profile. Half-page and full-page ads can be purchased at an additional cost. See table below for pricing information. Ads are due by September 9, 2013.
IMPORTANT - These steps must be taken:
- Ad submissions should be e-mailed to the Publications Coordinator (engr-expo@illinois.edu). Any questions or concerns should also be directed towards the Publications Coordinator.
- Ad submission e-mails must clearly specify "UIUC Engineering EXPO Fall 2013", and include company name and size of ad desired.
- Digital files should be submitted for all ads. Files can be formatted as PDF (preferred), GIF, JPEG, or TIFF.
- Digital files should be high-resolution (at least 300 dpi).
- Ad dimensions are given as width by height. For example, a half page ad is 8" wide and 5" high.
- Advertisement submissions must clearly include company name and size of ad desired.
|
Ad Size |
Cost |
| Half-page (8"x 5") | $100.00 |
|
Full-page (8"x 10") |
$200.00 |
|
Full Color Inside Front Cover* |
$500.00 |
|
Full color Inside Back Cover* |
$300.00 |
The dimensions above are given in horizontal length versus vertical length.
Ads will not be accepted if:
- They do not conform to the specified dimensions and specified types.
- They are not received by the specified deadline.
- Website/contact information
- Opportunities your company offers
- Pictures of projects
- Description of your company
For questions regarding ads, please contact: Publications Coordinator at engr-expo@illinois.edu
VIII. Company Information Sessions
Information sessions give your company an opportunity to present general information about your company and current opportunities to Illinois Engineering Students. The EXPO Committee has space reserved for information sessions each evening after the career fair in one hour time slots. Rosati's Pizza and soft drinks are provided at each session at no additional cost. If your company would like to hold an information session any evening of EXPO, please contact mailto:engr-expo@ad.uiuc.edu. Info sessions will be limited to the first companies that sign up.
Please ship your packages so that they arrive within our shipping window of September 12th - 22nd, 2013. The EXPO committee cannot guarantee the timely arrival of your packages if they are not received during this window and is not responsible for packages that are lost or stolen. In shipping packages, please affix the following label to your package and log in to your company profile and update your package information.
PLEASE MAKE SURE YOU USE THE LABELS WE PROVIDED AS PART OF REGISTRATION FOR YOUR PACKAGES. It is important that you print out and attach a label to each package you are shipping and log in to your company profile and provide information about your packages including the number of packages, carrier, and tracking number. This will insure that all of your packages make it to your table in a timely manner.
Mail all packages to:
c/o Engineering Employment EXPO
For: Company Name
1401 W. Green St.
Urbana, IL 61801
Federal Express will be picking up packages directly from the Illini Union upon the conclusion of the fair. Bring your packaged items to be shipped to the registration desk at the end of the day. Each individual company is responsible for labeling their own packages. Labels will be provided. If you intend to use a carrier other than FedEx, your representatives are responsible for arranging for the pickup as well as taking care of any other details.
Once you obtain a pass, parking is available at parking spots that are bagged with "EXPO" logo inserts. Cars parked at spots marked “No Parking” or reserved for other events or companies will be towed at the owner’s expense.
Note that there will be no permanent parking available at the Illini Union.
See below for directions to the Illini Union.
XI. Transportation Information
- From the North/South: Take I-57 to I-74 East and exit Neil Street south
- From the East/West: Take I-74 and exit Neil Street south
To Illini Union:
- Take Neil Street to Green St. and make a left, heading East.
- The Illini Union is located on the right-hand side. Please pull up and look for EXPO signs/representatives for parking directions.
- A-1 Limousine Service (217) 352-3121
- Yellow Cab Company (217) 355-3553
By Air:
Willard Airport, located five miles south of campus, just off U.S. 45 is the closest airport to Champaign-Urbana.
Phone: (217) 244-8600
By Rail:
Amtrak station location is on 45 East University Avenue
Phone: (217) 352-5905
The I Hotel is the official hotel of the Engineering Employment EXPO. Located just south of Assembly Hall, the I Hotel and Conference Center is Champaign-Urbana’s only facility constructed to Four Diamond standards. Among RUSK products, 32” LCD TV’s, and iHome iPod docking stations, complimentary shuttling is available to/from any campus building, Willard Airport (CMI), and Illini Terminal for Greyhound and Amtrak transportation. The I Hotel is also home to one Zip Car, a fast and easy way to get to the EXPO. All guests receive a choice of complimentary breakfast at their iCafé (Starbucks coffee/tea/soda and pastry) OR 50% off any breakfast entrée at Houlihan’s Restaurant. Houlihan’s is also open for lunch, dinner, and drinks.
To book your room at the Recruiters rate of $129 (standard rate is $159), please call them at 217-819-5000 and mention the EXPO recruiter rate. If you have any questions or problems, please contact the EXPO Co-Directors at mailto:engr-expo@ad.uiuc.edu.
Other hotels in the Champaign-Urbana area are available as well. Please make hotel reservations once registration is complete to insure rooms for your company.
Please be aware that the latest possible date to cancel registration with a full refund is 5pm CDT September 9th. Cancellation requests received between September 9th and September 16th will be refunded 50% of registration costs. If we are notified after 5pm CDT September 16th, payment will not be refunded.
A check written to the 'Engineering Employment EXPO' is the only accepted method of payment. We cannot accept credit cards or electronic fund transfers at this time. EXPO's Tax ID # or W-9 will be furnished upon request to registered companies only. To request a W-9 please email the EXPO Directors at engr-expo@illinois.edu. All checks should be sent to the following address:
Engineering Employment EXPO
103C Engineering Hall, MC272
1308 W. Green St.
Urbana, IL 61801
Engineering at Illinois Alumni:
We're excited you'll be back on campus to recruit and we’d like to welcome you back with some Papa Del’s Pizza! Drop by Engineering Hall to relax after a long day of recruiting at EXPO and catch-up with the latest news from the College of Engineering. Our Engineering Student Alumni Ambassadors will host this informal opportunity to reconnect with engineering students and fellow alumni.
Tuesday, September 24th
4 pm - 6 pm
312 Engineering Hall
Please RSVP here
We hope to see you there!
